About the Client

We are a fintech recruitment agency that partners with ambitious financial technology companies across Europe and beyond. They are seeking a highly organized and proactive Personal Assistant to support their Founder. The role involves managing a variety of business, administrative, and personal tasks. The aim is to save the Founder’s time, bring organization to a fast-paced workflow, support effective decision-making, and drive projects to completion. This role requires a deep understanding of the business and its priorities, evolving into a trusted partner for the Founder.

Role Overview

This is an exciting opportunity to work closely with the Founder of a successful fintech company. As a Personal Assistant, you will manage a wide range of responsibilities, from handling the Founder’s calendar to organizing travel and coordinating various tasks. This role is not just about assistance; it involves becoming a key player in the company's operations, with opportunities to take ownership of complex responsibilities and grow within a dynamic environment.

Key Responsibilities

• Manage the Founder’s calendar, appointments, meetings, reminders, and day-to-day schedule.

• Organise business and personal travel: research and book flights, hotels, transfers, restaurants, and other arrangements.

• Handle various personal errands and lifestyle-related tasks, including organising gifts, deliveries, reservations, purchases, and special occasions.

• Research and compare services, vendors, locations, products, and other options, providing clear recommendations rather than just information.

• Coordinate with external providers, contractors, partners, and service companies and follow up until tasks are fully completed.

• Support day-to-day operational and administrative matters, including documents, payments, bookings, invoices, and organisational tasks.

• Take ownership of ad-hoc requests and unexpected situations — finding practical solutions quickly and independently.

Requirements

• Previous experience as an Executive Assistant, Founder Associate, Project Manager, or in a similar role.

• Strong organizational and time-management skills.

• High level of independence and ownership.

• Excellent research skills and ability to find the best options based on various requirements.

• Attention to detail and ability to manage multiple tasks simultaneously.

• Discretion and confidentiality in handling information.

• Comfortable communicating with diverse individuals and resolving issues.

• Tech-savvy with modern online tools, booking platforms, and AI tools.

• Previous experience with a Founder or in a startup, recruitment, or fintech environment is an advantage.

• Fluency in Russian and good English

Key Soft Skills

• Strong ownership mentality

• Ability to structure large amounts of information and communicate the key points concisely

• Speed, independence, and the ability to manage multiple priorities simultaneously

• Discretion and confidentiality

• Comfortable negotiating and resolving issues

What We Offer

• Competitive salary aligned with experience

• Collaborative and transparent team culture

• Close work with the Founder of a successful business

• High-impact role in a scaling fintech company

• Recognition of personal milestones and achievements